PALM CREEK SOFTBALL ASSOCIATION - CURRENT BY-LAWS INCLUDING EXECUTIVE COMMITTEE ROLES AND RESPONSIBILITIES

PALM CREEK SOFTBALL ASSOCIATION

BY-LAW #1 – Executive Committee:

The Executive Committee shall consist of the following:

·         Five (5) Voting Members as elected each year at the Annual General Meeting

            1)            Chairperson

2)            Vice-Chairperson

3)            Recording Secretary

4)            Treasurer

5)            Member at Large 

·         Non-voting Representatives of the following:

League Chairperson

One representative of each Park League Team

One representative of each Tournament Team

One representative of each Recreational Softball Group

Activity Director or other Management designate

Team Selection Director

NOTE:

            1)         No member may hold more than one position on the Executive Committee.

2)         If a member of the Executive Committee resigns or vacates a position before the completion of his/her term, the Executive Committee shall have the option of appointing a member to that position for the remainder of that term.

BY-LAW #2 – Duties of the Officers of the Associations:

The officers of the Association elected annually shall be responsible for the following:  (see Roles and Responsibilities for each officer below)

Palm Creek Softball Club – Chairperson Rolls and Responsibilities

•         Enforce Constitution and By-laws of the Association.

•         Call, preside and participate in Executive and General meetings.

•         Call, preside and participate in Association General meetings.

•         Form sub-committees to report to the Executive Committee, as required.

•         Provide liaison to Management on behalf of the Executive Committee.

•         Conduct the business of the Association with the approval of the Executive Committee.

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Palm Creek Softball Club – Vice Chairperson Rolls and Responsibilities

•         Enforce Constitution and By-laws of the Association.

•         Attend and participate in Executive and General meetings.

•         Preside over Executive and General meetings in the absence of the Chairperson.

•         Assume the duties of the Chairperson as necessary.

•         Perform League Chairperson Duties as follows:

•         Preside over League meetings.

•         Prepare Budget for league in conjunction with treasurer.

•         Organize League schedule and arrange for Softball Diamond with Association Chair Person

•         Liaison with participating team managers/executives to facilitate agreements on the rules governing play, ie base distances, pitchers screen requirements, umpires fee schedule, bats, balls, the rules of play to be adopted, courtesy runners, and any other issues that arise affecting the overall quality of play.

•         Resolve games disputes amongst teams with the umpire-in-chief.

•         Facilitate the organizing of tournaments within the park (Palm Creek), for the 70+, 65+, Silver Sliders, and Vipers Softball teams, or any other individuals wishing to host an in park tournament.

•         Assist Managers of the various park teams in attending out of park tournaments.

•         Other duties as assigned by the Chairperson.

                                                                                                     _______

Palm Creek Softball Club – Recording Secretary Rolls and Responsibilities

•         Enforce Constitution and By-laws of the Association.

•         Attend and participate in Executive and General meetings.

•         Maintain an up to date register of membership.

•         Prepare and post notices of General Meetings (one week prior to the meeting).

•         Prepare and distribute agendas/minutes, as required.

•         Record and transcribe minutes of each Executive and General meeting.

•         Provide copies of all minutes to each of the Executive Committee members for review and approval at the following meeting.

•         Provide correspondence as required by the Executive Committee.

•         Perform Secretarial Functions for the League Chairperson.

•         Other duties as assigned by the Chairperson.

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Palm Creek Softball Club – Treasurer Rolls and Responsibilities

•         Enforce Constitution and By-laws of the Association.

•         Attend and participate in Executive and General meetings.

•         Maintain an up to date accounting of all Association funds.

•         Collect and submit all funds received to the Activity Director for safekeeping.

•         Submit all receipts for the authorized purchases to the Activity Director for reimbursement to the appropriate party for club expenses.

•         Provide financial reports to the Executive Committee as required.

•         Provide an Annual Financial Report at the Annual General Meeting.

•         Assist members involved in Softball committee events with treasurer functions as required.

•         Perform Treasurer functions for the League.

•         Maintain up to date accounting for all League funds.

•         Report to League Chairperson.

•         Other duties as assigned by the Chairperson.

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Palm Creek Softball Club – Member at Large Rolls and Responsibilities

•         Enforce Constitution and By-laws of the Association.

•         Attend and participate in Executive and General meetings.

•         Chair nominating Committee.

•         Other Rolls and Responsibilities as assigned by the Committee Chair.

•         Maintain up to date database for all players, coaches and spouses.

•         Chair Player evaluation sub-committee.

•         Chair Hall of Fame Selection Committee.

Other duties as assigned by the Chairperson.